call now

Privacy Policy

Effective date: May 25, 2026

Last updated: May 25, 2026

This Privacy Policy explains how Rojan Management Inc, doing business as Heka Health and Wellness (“Heka,” “we,” “us,” or “our”), collects, uses, and protects information you provide when you visit our website at www.HekaHealthandWellness.com (the “Site”). It applies to the Site only. Information collected in connection with health-care services you receive at our location is protected health information (“PHI”) under the federal Health Insurance Portability and Accountability Act (“HIPAA”) and is governed by the separate Notice of Privacy Practices issued by each licensed clinical entity at our location (Amber Stone Medical PC and Vital Wellness Group), available at the Practice Location and on the Site.

1. Information We Collect

Information you provide directly

When you contact us through the Site, request an appointment, sign up for emails, or otherwise communicate with us, we may collect:

  • Name
  • Email address
  • Phone number
  • Service or topic of interest
  • Any other information you choose to include in a free-text message

Please do not include sensitive medical details, Social Security numbers, insurance ID numbers, or other sensitive information in free-text fields on the Site. To share such information securely, please contact us by phone or in person.

Information collected automatically

When you visit the Site, our hosting provider, analytics tools, and similar technologies may automatically collect:

  • IP address and general location derived from it (e.g., city or region)
  • Device type, operating system, and browser type
  • Pages visited, time spent on pages, referring website, and clicks
  • Cookie identifiers and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and requests
  • Schedule appointments and follow up after a visit
  • Send appointment reminders, marketing emails, or service updates if you have opted in to receive them
  • Improve our Site, content, and Services
  • Detect, investigate, and prevent fraud, abuse, and security incidents
  • Comply with applicable laws and respond to lawful requests

3. Cookies and Similar Technologies

We use cookies and similar tracking technologies on the Site to remember preferences, understand how visitors use the Site, and measure the effectiveness of our communications. Cookie types we may use include:

  • Strictly necessary cookies that make the Site work
  • Performance / analytics cookies that help us understand site usage (e.g., Google Analytics)
  • Marketing cookies that may be used by us or our advertising partners to deliver relevant ads on other sites (e.g., Meta Pixel)

You can control cookies through your browser settings. Disabling certain cookies may limit your ability to use parts of the Site.

4. Analytics and Marketing Tools

We may use third-party tools to understand Site usage and to reach potential clients with relevant content. These tools may include, for example, Google Analytics, Meta (Facebook/Instagram) advertising tools, Google Ads, and email marketing platforms. These third parties may receive limited information about your visit (such as IP address and browsing activity) and use it according to their own privacy policies. We do not share Site-form contents with advertisers, and we do not knowingly share information that could identify a person’s specific health conditions with any advertising platform.

5. How We Share Information

We do not sell your personal information. We share information only with:

  • Service providers that help us operate the Site, send emails, host data, process payments, schedule appointments, and similar functions, under contracts that require them to safeguard your information
  • Our affiliated clinical entities (Amber Stone Medical PC and Vital Wellness Group) when you request an appointment or service that they provide, so they can respond to you
  • Authorities or third parties when required by law, court order, or to protect our rights, safety, or property
  • A successor entity in the event of a merger, acquisition, or sale of business assets, subject to confidentiality protections

6. Email and SMS Marketing

If you subscribe to marketing emails or opt in to receive text messages, you may unsubscribe at any time using the “unsubscribe” link in any marketing email or by replying STOP to any text message. Transactional messages (such as appointment confirmations and reminders) may continue even after you unsubscribe from marketing.

We will not share mobile information or personally identifiable information with third parties for marketing or promotional purposes.

7. Data Retention

We retain information only as long as needed for the purposes described in this Privacy Policy, to comply with our legal obligations, resolve disputes, and enforce our agreements. Inquiries that do not result in an appointment are typically deleted within a reasonable period after our last meaningful contact with you.

8. Data Security

We use reasonable administrative, technical, and physical safeguards to protect information we collect through the Site, consistent with the New York Stop Hacks and Improve Electronic Data Security Act (“SHIELD Act”) and other applicable laws. No method of transmission over the Internet, however, is 100% secure, and we cannot guarantee absolute security.

9. Your Choices

You can:

  • Ask us to update or correct information you have provided
  • Ask us to delete information you have provided, subject to legal and operational record-keeping requirements
  • Opt out of marketing emails or text messages at any time
  • Adjust cookie and tracking preferences through your browser

To exercise these choices, contact us using the information in the “Contact Us” section below.

10. Residents of Certain States

If you are a resident of California, Colorado, Connecticut, Virginia, or another state that grants additional privacy rights, you may have specific rights regarding access to, correction of, deletion of, and portability of your personal information, as well as the right to opt out of certain processing. To exercise those rights, contact us using the information in the “Contact Us” section below. We will respond to verified requests within the timeframes required by applicable law.

11. Children’s Privacy

Our Site is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided information through the Site, please contact us so we can promptly delete it.

12. Third-Party Links

The Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to read their privacy policies before providing any information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent revision. Material changes will be posted on the Site.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact:

Heka Health and Wellness

(Rojan Management Inc d/b/a Heka Health and Wellness)

115 Broadhollow Road, Suite LL-10

Melville, New York 11747

Phone: (631) 990-4352

Email: info@hekahealthandwellness.com

Website: www.HekaHealthandWellness.com